Administrative Specialist Career


An administrative specialist takes on operational and administrative responsibilities. One is tasked to keep the office organized attend to clients, answer phone calls, send faxes, photocopy important documents,  set meeting schedules and  appointments, arrange conference calls, arrange accommodations of guests and employees, store and retrieve records, maintain files, manage projects, prepare reports, write correspondence, provide administrative support, and prepare budget.An administrative specialist may specialize in a specific area or industry.

If one would want to work in a medical setting, one must have a background in certain medical terminologies as well as medical office administration.  Working in a law firm, on the other hand, entails one do legal research as well as some legal practices.  In executive offices, one is to give administrative support.

How to become an Administrative Specialist

To become an administrative specialist, one must at least have a high school diploma or GED.  Some employers require a certificate, diploma or associate degree in business or other related field.Gain relevant experience according to the industry one wants to work in.  One must be knowledgeable about various office machines and equipment.  One must have skills in computer applications, communication, and organization.  An administrative specialist must know how to multitask as well.

Administrative Specialist Courses, training, programs

An associate degree in business allows an aspiring administrative specialist to gain the necessary background for this type of career.  The program covers areas such as financial accounting, information systems and technology, communication, marketing, business law, principles of management, statistics, economics, management accounting, human resources management, commercial law, and international business.  Through the program, one is able to gain practical skills as well.

TOP 5 colleges/Universities

Stanford University, California

Harvard University, Massachusetts

Massachusetts Institute of Technology (Sloan), Massachusetts

University of Pennsylvania (Wharton), Pennsylvania

Northwestern University (Kellogg), Illinois

Administrative Specialist Jobs, opportunities, salaries/pay

An administrative specialist has an opportunity to earn $49,000 per year depending on the work location, employer, experience, and benefits.  Employment may be found in various organizations or corporations such as law firms, physician’s offices, pharmaceutical companies, sales and marketing offices, manufacturing companies, and executive organizations.

Category: Administration Careers

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